General Ledger

For larger enterprises, Rupantor’s General Ledger offers a built-in inter-company transaction feature that includes self-balancing, inter-company loan accounts which substantially reduce administration of these transaction types. With options such as unlimited history and drill down capabilities to source detail transactions, Rupantor’s General Ledger and financial sub-modules are a powerful financial system.

The ‘General Ledger’ module integrates to

• Bank Book/reconciliation for all money transactions
• Accounts Receivable / Sales orders for sales information
• Accounts Payable / Purchase Orders for all purchasing information
• Purchase orders for accruals of all inventory received not yet invoiced
• Payroll for all salaries and wages

Features of General Ledger

• Multi-company
• Multi-division
• Multi-branch
• Financial and statistical accounts
• Recurring and standard journals And so on.

Accounts Payable

Automating Accounts Payable is one of the most important tasks you should undertake to control your outstanding accounts. This full-featured, multi-currency ‘Accounts Payable’ module gives you cash flow control and visibility over all accruals and expenses and includes many features that save time and money. The ‘Accounts Payable’ module has both an invoice registration system and a goods-received-not-yet-invoiced (GRN) accrual system. The system also caters for “inter-company” transactions that allow you to cut down substantially on the number of paper transactions between multiple companies in the same group.

The ‘Accounts Payable’ module integrates as follows

• Bank Book/reconciliation for all payments made
• Purchase orders for accruals of all inventory received
• General Ledger for expense distribution

Features of Accounts Payable

• Multiple branch control
• Visibility into outgoing cash flow
• User defined terms tables
• Inventory received accrual system
• Manual and automated checks
• Inter-company invoice and payment transactions
• Payment reviews process and selection
• Stock code cross-reference system

HR & Payroll

The ‘HR & Payroll’ module is an extremely flexible and effective payroll module fully integrated into the Rupantor ERP system. The payroll caters for all the standard earnings, benefits and deductions. Payroll includes user-defined earnings, deductions, and benefits descriptors which allow you to setup your own earnings, deductions and benefits based on your companies’ particular needs. Each of the descriptors can be setup to attract, if necessary and taxes.

The 'HR & Payroll' module integrates to

• Bank Book/reconciliation for all payments made to employees
• Work in Progress module for time cards
• General Ledger for expense distribution

Features of HR & Payroll

• Multiple branch control
• User defined earnings
• User defined benefits
• User defined deductions
• Multiple work departments
• Flexible rates and premium codes

Inventory Management

The Rupantor Inventory Control module is core to the manufacturing and distribution systems and processes built into Rupantor ERP. Inventory is used to control the value and quantities of finished products, sub-assemblies, components, raw material, consumables and non-merchandise items. The inventory master file allows you to maintain and control over two hundred fields and attributes giving enormous flexibility when dealing with different types of businesses. Using the Inventory Control system along with the sophisticated replenishment planning system and automatic purchase order creation will help you balance your inventory on hand, making sure that you have more of the product you need and less of the product you don’t need.

The ‘Inventory Control’ module integrates to

• Sales Orders for quotes, orders and invoicing
• Purchase Orders for replenishment planning and purchasing
• Bill of material for all material links
• Estimating for all material requirements
• Work-in Progress for all material requirements
• Remanufacturing for all material requirements
• General Ledger for all financial values and changes

Features of Inventory Control

• Multiple warehouses
• Product categories
• Tariff codes
• Consolidated picking
• Buyer and Planner controls
• Consignment inventory control
• Detailed history and tracking
• Over two hundred fields and attributes
• Inter-company and branch transfers
• Stock code merge and change controls
• Summary queries drill down to details

Saled orders & invoicing

The Sales Orders module is a very powerful and flexible system designed to cater for multiple types of sales types. Examples include quotations, normal sales, billings, back-orders, direct/drop shipments, inter-branch transfers, inter-company sales and scheduled orders. Of significance in the Sales Orders system is a built-in configurator. The configurator is setup using the Product Definition module and allows you to develop a step by step configuration process. The configuration system is designed for businesses that need to build configurable products on the fly and produce quotes for customers. The system caters for multiple methods of sales pricing including; simple pricing, coded pricing, quantity discount pricing, extended pricing, buying groups and contract pricing. The system also caters for merchandise and non-merchandise sales, service charges, miscellaneous charges and freight charges.

The ‘Sales Orders’ module integrates to

• Inventory for all standard product sales
• Estimating for custom product sales
• Purchase order for special orders
• Product Definition for kit sales
• Product Definition for configuration items
• Accounts Receivable when invoices, credit and debit notes are created

Features of Sales Orders

• Multiple branch control
• User defined terms tables
• Inter-company invoice
• Inter-branch transfers
• Consolidated picking schedules
• Batch or on-line printing of documents
• Documents can be sent to email or fax
• Commissions calculations and reporting
• Quotations direct to sales orders
• Standard and custom comment lines
• All documents are stored for reprint

Procurement

The Purchase Order module is not just a vehicle to create and track purchase orders. Included is a powerful Replenishment Planning system, which using demand driven principles, calculates the net requirements of all the ‘bought out’ items in your inventory system. Using powerful buying rule algorithms, the Replenishment Planning system collects all of the necessary data and does all of the math necessary to help planners to decide on the quantities to order. Furthermore, the system uses the landed cost routing (from the Landed Cost Tracking module) to calculate the expected landed costs of the new shipments, to give you the new costs at hand before they are delivered thereby enabling you to be proactive with your selling prices and margin control.

The ‘Purchase Order’ module integrates to

• Inventory for all inventory on hand details
• Sales orders for all current sales demand
• Sales Orders for all special orders copied from sales order to purchase order
• Work in Progress for all direct to work order purchases
• Product definition to calculate net requirements from finished goods demand
• Estimating module for demand created by custom manufactured products

Features of Procurement

• Sales by customer
• Sales by inventory product class
• Real time sales analysis
• Flexible analysis using export to Excel
• Sales profitability
• Sales, costs, margins, margin percentage
• Sales by sales person